The audit of print management systems includes a detailed analysis of operating costs,
print monitoring, as well as diagnostics of processes related to document processing.
It is also an expert analysis that results in an optimization plan
tailored to the specific needs of your organization.
Printing audit step by step
Assessment of the current state
Conducting a physical inventory to determine the quantity and quality of the device fleet.
Tool installation
Installing Printoscope on the client’s servers for the auditing period.
Data collection
Monitoring the quantity and quality of prints, device usage, and conducting user interviews.
Data analysis and report creation
Analyzing collected data and presenting a comprehensive report covering initial actions and the core audit process.
Optimization plan preparation
Proposing the most suitable solutions for optimizing the printing environment.
Implementing solutions
Selecting dedicated solutions for consistent print tracking, convenient control and print monitoring, as well as print outsourcing
to significantly reduce costs.
The duration of the audit depends on the scale and complexity of the organization. It can range from 2 weeks to six months. The audit always consists of a secret phase, during which users are unaware that devices are being monitored, and a public phase, where employees are informed about the audit and cost analysis.
By conducting a print environment audit, you gain a complete overview of the efficiency of your printing processes. The audit helps identify areas of excessive costs, improve data security, and implement more eco-friendly and efficient solutions. As a result, you can significantly reduce operational costs, increase control over printing, and enhance overall company efficiency.
The client receives a post-audit document containing detailed information on cost distribution, as well as data on costs associated with devices and users. This allows for better purchase planning and cost reduction in the future.
No, but it greatly helps in planning the solution.