Printoscope: software or audit?
Before Printoscope software achieved commercial success in the print management applications market, in its original form it served us as a tool for auditing
and optimization work. Audit therefore constitutes the foundational part of our business, which we have consistently pursued since 2005. Regardless of the system solutions our Clients already use, the area of diagnosing and modernizing the printing environment remains an independent and ongoing core of our operations – our true specialty!
Audit of the printing environment
An audit of print management systems includes a thorough analysis of operating costs, print monitoring, as well as an assessment of processes related to document workflow
and print fleet management policies. Its purpose is to create an individual plan for optimizing the printing environment, tailored to specific needs and capabilities. As part of the audit, based on detailed documentation, we deliver a holistic expert analysis, enabling your organization to achieve its functional goals with minimal economic and time resources.
Our clients’ stories most often begin with…
…and end with savings and improvements to the entire system:
UNIVERSITY
The process of optimizing the Client’s printing and copying environment began with an audit. Based on the insights gained, we planned a series of changes that resulted in reduced printing costs, a decrease in print volume, and an overall reduction in the total costs of maintaining the environment.
In addition to the audit, we supported the Client at every stage of the optimization process by providing consulting services, which included, among other things: designing changes to the machine fleet, analyzing the solutions market, assisting in the preparation of tender documentation, and overseeing the implementation of the solution.
CITY HALL
The Client wanted the changes to address the real needs of their printing and copying environment, which is why we began the optimization process with an audit conducted across all of the Client’s locations. The audit activities focused on thoroughly identifying the specific needs of individual organizational units. Thanks to extensive consultations, we designed an optimal device layout tailored to the Client’s requirements, along with a technological update that delivered a rapid return on investment.
Audit step by step
Baseline analysis
Process assessment
Data collection
Data analysis and reporting
Preparation of the optimization plan
Implementation of solutions
Frequently Asked Questions
The duration of the audit depends on the scale and complexity of the organization. It can range from 2 weeks to half a year. It always consists of a hidden phase, during which users are unaware that the devices are being monitored, and an open phase, when employees are informed about the audit and cost analysis.
By deciding on a print environment audit, you gain a complete picture of the efficiency of your printing processes. The audit helps identify areas of excessive costs, improve data security, and implement more ecological and efficient solutions. As a result, you can significantly reduce operating costs, increase control over printing, and improve the overall performance of your company.
The client receives a post-audit document containing detailed information on the cost distribution, as well as specific data regarding costs associated with devices and users. This enables better planning of future purchases and reduction of expenses.
No, but it is very helpful in planning the solution.
